Vendor Management System Built for Indian Manufacturing & Procurement Teams
Onboarding, approvals, compliance, sourcing, purchase orders, GRN, quality and invoicing — in one connected vendor management system, instead of a spreadsheet, an inbox and a paper register at the gate.
10
Connected Modules
8-Step
Onboarding Wizard
5x5
Risk Matrix
Android
Plant-Floor App
Approval Center — Live
18
Pending Approvals
462
Active Vendors
97
Open POs
6
Expiring Docs
What Is a Vendor Management System?
A vendor management system (VMS) manages the full lifecycle of a supplier relationship — from onboarding and compliance checks, through purchase orders and deliveries, to quality inspection, invoicing and performance scoring. Where a traditional ERP treats a vendor as a static master record, VendorNova treats the vendor relationship as an ongoing, auditable workflow: every approval, every shipment, every rejected batch and every late payment is tracked against the vendor it belongs to.
Every manufacturer reaches the same point — too many vendors, too many purchase orders, and too little visibility into any of it. Vendor details live in a spreadsheet, POs in an ERP nobody fully trusts, compliance certificates in someone's inbox, and gate entries on a paper register at the security cabin. VendorNova brings all of it under one roof, built around GST, MSME classification and a shop floor that doesn't run on a laptop.
VendorNova Feature Explorer
Ten connected modules covering onboarding, approvals, compliance, contracts, sourcing, purchase orders, delivery, quality, invoicing and performance — everything end to end.
Vendor Onboarding & 360° Vendor Profiles
- An 8-step onboarding wizard captures statutory details, GSTIN, PAN and MSME/Udyam status, banking information, category and tier classification
- Registration routes through a configurable, stage-gated approval pipeline instead of a single email thread five people are chasing
- Every vendor ends up with a full 360° profile — documents, contracts, risk history and scorecards in one view
How It Works
STEP 1
Onboard & Approve
An 8-step wizard captures GST, MSME and banking details, then routes through a stage-gated approval pipeline.
STEP 2
Source & Award
Run RFQs, compare bids on a like-for-like matrix and award — including split awards across vendors.
STEP 3
Purchase & Schedule
Standard and Open POs track real delivered quantity against a call-off release schedule.
STEP 4
Receive & Inspect
ASN, gate entry, GRN and QC feed a CAPA workflow the moment something fails inspection.
STEP 5
Invoice & Score
3-way matched invoicing and weighted scorecards close the loop on every vendor relationship.
Built for the Plant Floor, Not Just the Back Office
Gate entry, GRN and QC happen physically, at a gate or a receiving dock — not at a procurement desk.
Vendor Self-Service Portal
Vendors raise their own shipment notices, print package labels, track GRN and QC status, and view their own invoices and payments — without a phone call to procurement.
Android App for Gate Entry, GRN & QC
A dedicated Android app puts barcode scanning, gate-in recording, GRN booking and QC inspection directly in the hands of security staff, storekeepers and quality inspectors — no laptop required at the gate or the receiving dock.
Who Uses VendorNova
Chief Procurement Officers
A single source of truth across hundreds of vendors.
Supply Chain & Plant Heads
Real-time visibility from PO to dock.
Quality Managers
CAPA that actually closes the loop.
Finance Teams
3-way matching, no manual invoice reconciliation.
Vendors Themselves
A portal instead of a phone call for every status update.
Why Indian Manufacturers Choose VendorNova Over Global VMS Tools
Most vendor management platforms are built for a US or European enterprise and retrofitted for India. VendorNova starts from the opposite direction.
GST & MSME/Udyam-Ready by Default
GSTIN, PAN and MSME/Udyam classification are first-class onboarding fields, not a bolt-on.
Multi-Company & Multi-Branch From Day One
Built for group structures running multiple plants and legal entities, not treated as an edge case.
A Plant-Floor App, Not Just a Dashboard
Gate entry, weighbridge and QC designed for an Indian gate and receiving dock, not a corporate desk.
Built Around Indian Procurement, Not Retrofitted
Every workflow starts from GST-compliant vendor records instead of a Western model with fields added later.
Why Choose Teknovara for VendorNova
Onboarding Pipeline Setup
Approval stages configured to match your existing sign-off authority.
e-Sourcing & RFQ Rollout
Bid comparison and award workflows set up for your category structure.
Gate, GRN & QC App Deployment
The Android app rolled out for security, stores and quality teams.
ERP & 3-Way Matching Integration
PO, GRN and invoice data connected to your existing ERP.
Compliance & Risk Configuration
Document vault and 5x5 risk matrix tuned to your vendor categories.
Onsite Support
Engineers available across Chennai.
Staff Training
Get procurement, stores and quality teams confident from day one.
Nationwide Deployment
Rollouts supported across India.
Frequently Asked Questions
Q.01
What is a vendor management system used for?
A vendor management system manages the full vendor lifecycle — onboarding, compliance, purchase orders, deliveries, quality inspection, invoicing, and performance scoring — in one connected platform instead of scattered spreadsheets and emails.
Q.02
How is a vendor management system different from an ERP?
An ERP typically treats a vendor as a static master record. A vendor management system tracks the ongoing relationship — approvals, shipments, QC outcomes, payment history, and risk — as a live, auditable workflow tied to that vendor.
Q.03
Is VendorNova suitable for small and mid-sized manufacturers, or only large enterprises?
VendorNova is built to scale from a single-plant manufacturer managing a few dozen vendors to a multi-company, multi-branch enterprise managing thousands — the same onboarding, approval, and quality workflows apply at either scale.
Q.04
Does a vendor management system help with GST and MSME compliance?
Yes — vendor records capture GSTIN, PAN, and MSME/Udyam classification at onboarding, and the document vault tracks compliance certificates against their own expiry dates so lapses are visible before they become audit findings.
Q.05
Can vendors update their own shipment and invoice status?
Yes — VendorNova includes a vendor self-service portal where vendors raise shipment notices, print package labels, and track GRN, QC, and payment status without contacting procurement directly.
Q.06
Does VendorNova work on the shop floor, not just in the procurement office?
Yes — a dedicated Android app handles gate entry, GRN booking, and QC inspection with barcode scanning, built for security staff, storekeepers, and quality inspectors working directly at the gate and receiving dock.
Bring Every Vendor Relationship Under One Roof
See how VendorNova takes your vendors from onboarding to payment, with GST/MSME-ready records, a plant-floor Android app and full audit traceability.
Built and supported from Chennai, serving manufacturers across India